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Regional COVID-19 Portal

Regional PPE Conservation Status

For questions or more information, please email us.

Regional PPE Conservation Status

HMMS Acute Stock Status

HMMS Acute Stock Status

Urgent Pandemic Supply Form

Pandemic PPE Supply Ordering Forms
Swab Order Form (Non-HMMS affiliates)
Donate PPE Supplies
Ontario Health West COVID-19 Regional Allocation Committee (RAC)

With sudden and dramatic changes to the consumption and supply of PPE caused by the COVID-19 pandemic, existing local strategies for allocation proved to be insufficient and a regional approach needed. This led to the creation of the Ontario Health West COVID-19 Regional Allocation Committee (RAC).

This committee is comprised of health care and supply chain professionals from several health sectors and geographical areas across the West Region who formally meet three times per week. Its role is to develop conservation and allocation frameworks that ensure sustainability, and consistent and fair distribution of PPE received from the province. These frameworks are based on current supply and demand, and are updated as the regional situation changes.

All PPE received from the provincial stockpile is distributed by West Region supply chain organizations in accordance with the RAC’s allocation framework.

Learn more about the RAC by reading its Terms of Reference and this FAQ

Addressing the global shortage of Personal Protective Equipment (PPE) 

On March 11, 2020, the World Health Organization declared COVID-19 (2019 novel coronavirus) a global pandemic. COVID-19 spreads through human-to-human droplet contact (e.g. coughing, sneezing), and has led to a dramatic increase in the worldwide demand for personal protective equipment (PPE).

Personal Protective Equipment
Types of PPE:

• Surgical Masks                     • Respirators (N95s)
• Isolation Gowns                    • Gloves
• Face Shields                         • Hand Sanitizer
• Sanitizing Wipes

Supply Chain Management Act

The Ontario government has established the Supply Chain Management Act to enable the Ministry of Government and Consumer Services and the Ministry of Health to centrally manage public sector supply chains, and deploy critical supplies, equipment and services to where they are needed most. Learn more here.

Ontario Health West Urgent PPE Distribution Model

HMMS has come together with supply chain leaders from Erie St. Clair, South West, Waterloo Wellington and Hamilton Niagara Haldimand Brant to develop a centralized warehouse and distribution system to effectively receive and distribute PPE supplies across the West Region.

Leveraging a virtual warehouse, this is a unique and innovative first in Ontario that centralizes data from multiple systems, helping supply chain partners to better track current volumes and daily usage.

HMMS has established a physical warehouse in London that receives PPE through the provincial pipeline and funnels supplies to several hubs in each geographic area; these supplies are distributed in accordance with Ministry of Health directives and recommendations from the Ontario Health West COVID-19 Regional Allocation Committee (RAC).

With this system in place, an online order form has been developed to deliver three days of urgent supply for PPE requests coming from hospital and community providers.

PPE Requests Outside of West Region

In areas of the province outside of the West Region, there are different processes for submitting PPE requests.

All other parts of Ontario – Please submit PPE requests here. You can view this YouTube instructional video for support.

If your organization has branches in several areas of the province, please submit your request using the process for the location in need.